Government of Australia


Research Officer and Executive Assistant - LE3

Job Ref:

Job Title:
Research Officer and Executive Assistant - LE3


€28,301 to €29,444

Closing date:
14th November 2018

Job Description

About the Australian Government’s Department of Foreign Affairs and Trade (DFAT)


The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.


The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.


About the position


The Research Officer and Executive Assistant role will be based in Madrid and will work within the Political Section of the Embassy. This position will be expected to provide high quality research on key policy interests and manage the office of the Ambassador.


The successful applicant’s employment will be regulated by the laws of Spain.

Candidates must have the right to work in the EU. The Embassy of Australia in Madrid will not be responsible for any costs incurred associated with relocation, accommodation, work permits and visa costs.


The key responsibilities of the position include, but are not limited to:

  1. Contribute to monitoring and research of current policies and politics and effects on Australian interests.
  2. Monitor issues in the Spanish media of relevance to Australian interests in Spain and the EU and provide policy advice in relation to these issues.
  3. Manage Ambassador’s program and ensure the effective running of the office of the Ambassador, including correspondence and administrative tasks.
  4. Assist with other functions of the mission including act as back-up Social Media and Public Diplomacy Officer and back-up Translator.
  5. Contribute to the effective management of the Embassy by regular liaison with the Senior Administrative Officer on management issues that require the Ambassador’s attention.
  6. Other ad-hoc duties as required.




  • Knowledge of current policies and politics in Spain.
  • Strong research and analytical skills.
  • High level of proficiency (oral and written) in English and Spanish.
  • Sound organisational skills and an ability to prioritise and meet tight deadlines.
  • High-level of initiative and ability to work independently within a small team.
  • Strong capacity to exercise discretion and judgement.
  • Strong interpersonal skills and the ability to establish and maintain effective stakeholder relationships.


Selection Criteria

Please address each of the selection criteria for the role in the spaces provided on the application form.  Drawing on your prior experience, please provide examples of where you have demonstrated the required competencies or transferable skills.

The word limit is strictly 250 words per response.  The panel will not assess applications that have not adequately addressed the selection criteria

A. Demonstrated ability to undertake independent research on a wide range of political, economic and social issues in Spain and present findings to senior management in an appropriate manner.

B. Ability to take initiative, set priorities and organise work effectively and efficiently, and to complete projects and assignments with limited supervision.

C. Ability to develop and harness a broad range of useful contacts which may include members of the Spanish government, think-tanks, academia, civil society institutions, the business community and other stakeholders to provide information of relevance to senior management.

D. Excellent team-working, interpersonal and stakeholder management skills including experience working with senior level officials, executives and stakeholders.

E. High standard of analytical and computer-based skills (particularly Microsoft Office programmes).

F. High level of administrative skills for the purpose of assisting in the management of an executive office.

Sorry, this vacancy is closed.

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